Effectiveness of Archives Systems in Administrative Governance at the Maccini Sombala Village Head Office, Makassar City

Jamaluddin Jamaluddin(1), Nurfadila Nurfadila(2), Isgunandar Isgunandar(3*),

(1) Universitas Negeri Makassar
(2) Universitas Negeri Makassar
(3) Universitas Negeri Makassar
(*) Corresponding Author



Abstract


Good records management plays an important role in organizational effectiveness, especially in administrative governance, namely supporting the availability of information effectively and efficiently, as planning material, policy-making material, control function, decision-making, evaluation, and accountability material. In reality, there are still many agencies that pay little attention to archive management which deviates from archival regulations. This research aims to determine the archival system in administrative governance, supporting factors, and inhibiting factors in the archival system in office administrative governance at the Maccini Sombala Village Head Office, Makassar City. This research is a qualitative descriptive research to explore all the information and information obtained in detail during the research process. The data collection techniques used were observation, interviews, and documentation. The data analysis techniques used are data collection, reduction, data presentation, and verification. The test results show that the archive system in administrative management at the Maccini Sombala Village Head Office, Makassar City, which includes dynamic archive management, has not been implemented effectively. This is due to the archive storage process being not optimal, namely using only one filing cabinet for all types of archives so that the archives can get scattered. The lack of attention from archival staff regarding archive supervision also means that archives are still piled up on office desks. Supporting factors for fast archive services, so that incoming archives can be processed immediately. The inhibiting factor for the archive system is limited facilities and infrastructure for managing and maintaining archives

Keywords


Effectiveness, archive system, administrative governance

Full Text:

PDF

References


Akib, H., Amran, A., & Darwis, M. (2021). Effectiveness of Online Learning Implementation. Jurnal Office, 7(1), 41–46.

Alfath, A. N., Taningngsih, I., & Suharto, E. (2022). Designed an Inactive Archives Management Information System Using Visual Basic 2010 at The Department of Community Empowerment and Village West Java Province. Journal of Applied Engineering and Technological Science (JAETS), 3(2). https://doi.org/10.37385/jaets.v3i2.683

Arhas, S. H., & Suprianto, S. (2020). The Effectiveness of 6M Implementation at Artebo MSME. Jurnal Ad’ministrare, 6(2), 249–256.

Barthos, B. (2013). Manajemen Kearsipan. Bumi Aksara.

Darwis, M., Claresta, Y., Jamaluddin, J., Nasaruddin, H., & Nasrullah, M. (2022). Effectiveness of Archive Management at the Office of the Education Quality Assurance Agency of South Sulawesi Province. Jurnal Office, 8(1), 39–46.

Dewi, C., Amirullah, A. H., & Darwis, M. (2015). Efektivitas Pengelolaan Kearsipan Pada Kantor Kementrian Agama Kota Makassar. Journal Office, 1(1), 1–8.

Faradilla, N., Saleh, S., & Arhas, H. (2018). Pemanfaatan Media Pembelajaran Pada Mata Pelajaran Simulasi Digital Utilization of Learning Media in Digital Simulation Subjects. 4(2), 79–90.

Febriana, A., Yuniningsih, T., & Putranti, I. R. (2022). Archive Management System to Support Orderly Administration at the National Narcotics Agency of Central Java Province. Budapest International Research and Critics Institute-Journal (BIRCI-Journal), 5(3).

Feng, H., Yan, H., Zhang, S., Yu, Z., Chen, S., Gao, C., Han, L., & Zhang, Y. (2020). Higher Education of Library, Information and Archives Management in China: History and Status Quo. Journal of Library Science in China, 46(1). https://doi.org/10.13530/j.cnki.jlis.2020003

Ikhsan, M. I., Niswaty, R., Saleh, S., & Arhas, S. H. (2019). The Effectiveness of Using the Lecture Method at SMK Negeri 1 Parepare. PINISI Discretion Review, 3(2), 151–156.

Irwanti, I., Tambe, M. N., & Jamaluddin, J. (2019). Efektivitas Pengelolaan Kearsipan di Kantor Badan Kepegawaian Negara Regional IV Makassar. Jurnal Office, 3(2), 117.

Jamaluddin, J., Sari, W. I., Akib, H., Kasmita, M., & Tadampali, A. C. T. (2019). The Influence of Spirit at Work on Employee Productivity at PT Millenium Penata Futures Makassar. Pinisi Business Administration Review, 1(1), 11–20.

Johan, E., & Sadad, A. (2021). Efektivitas Pengelolaan Arsip Dinamis di Dinas Perpustakaan dan Kearsipan Kota Pekanbaru. Jom Fisip, 8(1), 1–16.

Miles, M. B., Huberman, A. M., & Saldana, J. (2014). Qualitative Data Analisis. A Methods Sourcebook. Sage Publication.

Mustafa, D., Ahsan, S. C., Aris, M., Niswaty, R., & Arhas, S. H. (2022). Service Quality and Performance of Academic Administration Employees on Student Satisfaction. Sosiohumaniora, 24(3).

Nahiruddin, N. (2022). Web-Based Village Administration Service Model in Tanete Village, Simbang District, Maros Regency. Jurnal Office, 8(1), 19–26.

Niswaty, R., Seha, S., Nasrullah, M., Darwis, M., Arhas, S. H., Nasrullah, M., & Darwis, M. (2020). Effectiveness of BPHTB Administration Services at the Makassar City Regional Revenue Agency. Pinisi Business Administration Review, 2(2), 88–99.

Suprianto, S., Arhas, S. H., Mahmuddin, M., & Siagian, A. O. (2020). The Effectiveness of Online Learning Amid the COVID-19 Pandemic. Jurnal Ad’ministrare, 7(2), 321–330.

Syauqi, S., & Suendri, S. (2022). Information System Design of Web-Based Document Archives Management In The Office Bappeda of North Sumatra Province. Journal of Information Systems and Technology Research, 1(1). https://doi.org/10.55537/jistr.v1i1.66

Wang, Y., & Lv, P. (2023). Digital Management Strategy of Natural Resource Archives Under Smart City Space-Time Big Data Platform. International Journal of Data Warehousing and Mining, 19(4). https://doi.org/10.4018/ijdwm.320649

Zulfitriani, Z., Saleh, S., & Nasrullah, Muh. (2019). Archives management in Pasimasunggu Timur Sub-District Office, Selayar Islands Regency. Jurnal Office, 5(2), 43–50. https://doi.org/10.26858/jo.v5i2.11819


Article Metrics

Abstract view : 39 times | PDF view : 7 times

Refbacks

  • There are currently no refbacks.


Creative Commons License
This work is licensed under a Creative Commons Attribution 4.0 International License.